EB – Safety Program

The Superintendent will cause the formation of the Joint Loss Management Committee as required by RSA 281-A:64, III, and a Crisis Management Plan that conforms to the national Incident Command System.

The practice of safety shall also be considered a facet of the instructional plan of the District schools by incorporating educational programs in traffic and pedestrian safety,

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EBB — Safe Schools

The Board recognizes that effective learning and teaching takes place in a safe, secure and welcoming environment and that safe schools contribute to improved attendance, increased student achievement and community support. The practice of safety shall be considered a facet of the instructional programming of the District schools by incorporating concepts of safety appropriately geared to students at different grade levels.

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EBBC – Emergency Care and First Aid (Student Accidents and Accident Reports)

All school personnel have responsibilities regarding injuries and emergencies as follows:

1. Administering first aid and/or summoning medical assistance
2. Notifying administration
3. Notifying parents/guardians
4. Filing accident reports

School personnel must use reasonable judgment in handling accident cases. Caution should be exercised not to minimize or maximize any injuries or emergency.

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EBBD – Indoor Air Quality

In order to ensure that all school buildings have adequate indoor air quality, the Board directs the Superintendent to address methods of minimizing or eliminating emissions from buses, cars, delivery vehicles, and other motorized vehicles. The Superintendent may delegate the implementation of these methods to the Facilities Director. The Board encourages the Superintendent to utilize methods and recommendations established by various State agencies.

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EBCA – Emergency Plans

The School Board recognizes that State law requires the district to implement an Emergency Response Plan that conforms to the Incident Command System and the National Incident Management System.

The Superintendent is responsible for ensuring that at least two times per year, the district conducts emergency response drills. The Board or its designee will establish relations with local and state emergency and law enforcement authorities.

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EBCB – Fire Drills

Fire drills will be scheduled by the building principal pursuant to state statute and/or the New Hampshire Department of Safety. Exceptions to the frequency of such drills may be granted pursuant to state law.

The purpose of a fire drill is to train students, under staff direction, to move safely, quickly, and quietly from any location within the building to an assigned evacuation area outside.

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EBCC – Bomb Threats

The School Board recognizes that bomb threats are a significant concern to the schools. Whether the threat is real or a hoax, a bomb threat represents a potential danger to the safety and welfare of students, staff, and school property.

Any bomb threat will be regarded as a serious matter and will be treated accordingly.

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EBCD – Emergency Closings

The Superintendent shall establish criteria and procedures for emergency closings of the schools.

Students, parents, and staff shall be informed early in each school year of the procedures which will be used to notify them in case of emergency closing, whether action is taken before or during school hours. When schools are closed for emergency reasons,

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EBCE – School Closings

No school, office, or system event cancellation or delay will be made without the direct authorization of the Superintendent of Schools. In the event the Superintendent is unavailable, such decisions will be made by the Assistant Superintendent or designee.

Announcements: When the Superintendent decides it is necessary to delay opening or close any facility or school or cancel any school event,

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EBCF – Pandemic/Epidemic Emergencies

The Board recognizes that a pandemic/epidemic is a serious threat that stands to affect students, staff, and the community as a whole.  The Board establishes this policy in the event the town/ municipality and/or school district is affected by a pandemic or epidemic.  At all times the health, safety and welfare of the students shall be the first priority. 

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EBCG/JHCC – Communicable and Infectious Diseases

Students and employees of the District are expected to attend the schools of the district without being infected with serious communicable diseases. Nonetheless, the Board recognizes that staff, students, volunteers and others may come in contact with bloodborne pathogens, viruses and other communicable diseases during the school day or school sponsored activities, or may carry those pathogens,

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EC – Buildings and Grounds Management

The Superintendent will have the general responsibility for the care, custody and safekeeping of all school property, establishing such procedures and employing such means as may be necessary to discharge this responsibility.

At the building level, the Principal will be responsible for overseeing the school campus and for the proper care of school property by the staff and students.

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ECA – Buildings And Grounds Security

The School Board will cooperate closely with local law enforcement and fire departments, and with insurance company inspectors.

Records and funds will be kept in a safe, locked location.

Access to school buildings and grounds outside of regular school hours will be limited to school personnel whose work requires it. An adequate key control system will be established to limit access to buildings to authorized personnel.

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ECAC – Vandalism

Vandalism is defined as the willful damaging, destruction or defacing of school-owned property.
This definition also applies to any deliberate tampering with or misuse of district computer
network services or equipment. It shall also include the willful damaging, destruction or
defacing of property used by the school district in conjunction with related services such as
school buses,

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ECE – Traffic and Parking

Driving and parking on school property are privileges granted by the School Board, or its designee, to persons who have reasons to be in the schools or on school property.

The assignment of parking areas to staff, students, and visitors to the school will be the responsibility of the school administration.

Vehicle parking and travel on school property is at the risk of the vehicle owner.

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EEA – Student Transportation Services

The District shall provide transportation for pupils to schools in the District consistent with provisions of RSA 189:6, RSA 189:6-a, RSA 189:9, and RSA 189:9-a provided that they live one mile or more from the school.  Exceptions that are in the best interest of student safety may be made by the Superintendent or designee.

General Operating Policy

Bus routes,

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EEAA – Video Surveillance on School Property

The School Board authorizes the use of video devices on District property to ensure the health, welfare, and safety of all staff, students and visitors to District property and to safeguard District buildings, grounds, and equipment. The Superintendent will approve appropriate locations for surveillance devices. Placement of the video cameras will be based on the presumption and belief that students,

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EEAB – Video and Audio Recording For Instructional and Professional Development Purposes

The ConVal School District is committed to the use of technology to enhance the education of its students. The District acknowledges that video, digital video, and audio recording (“recording”) in the classroom may be useful for instructional and/or professional development purposes.
The decision whether or not to conduct video, digital video, or audio recording for educational purposes shall be made in the first instance by the classroom teacher and their request shall be documented in writing and placed on file with the building principal.

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EEAE – School Bus Safety Program

The safety and welfare of student riders will be the first consideration in all matters pertaining to transportation. Safety precautions will include the following:

1. Children will be instructed as to the proper procedure for boarding and exiting from a school bus and in proper and safe conduct while aboard.


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EEAEA – Mandatory Drug and Alcohol Testing – School Bus Drivers and Contracted Carriers

1. Statement of Policy 

The School Board believes that the safety of students while being transported to and from school or school activities is of utmost importance and is the primary responsibility of the driver of the vehicle.

This policy applies to two categories of drivers:

a. school bus drivers (see RSA 189:13-b;

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EEAEC — Student Conduct On School Buses

Students using District transportation must understand that they are under the jurisdiction of the School from the time they board the bus until they exit the bus.

Students transported in a school bus shall be under the authority of the District and under control of the bus driver.  Continued disorderly conduct or persistent refusal to submit to the authority of the driver shall be sufficient reasons for a student to be denied the privilege of transportation in accordance with the regulations of the Board.

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EEAG — Use of Private Vehicles to Transport Students and for Other School Purposes

Any use of private vehicles to transport students to or from school, field trips, athletic events, or other school functions, must have prior authorization by the Superintendent or his/her designee.  Nothing in this policy shall prohibit a parent or guardian from transporting their child to or from school for daily attendance. Nothing in this policy shall limit the authority of the Superintendent or his/her designee from contracting with a private vendor to provide student transportation in a manner consistent with the laws of the State.

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EF – Food Service Management

The ConVal School District shall provide a food services program within the appropriate regulations of the U.S. Department of Agriculture and State Department of Education, or any other entity with proper jurisdiction over the program.

All food service personnel will be directly responsible to the Food Service Manager, or in the event of outsourcing,

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EFAA — Meal Charging

The District encourages all parents and guardians (hereinafter “parents”) to provide a healthy breakfast and lunch for their student(s). Parents are welcome to send students to school with a “brown bag/lunch box” meal. The District provides the opportunity to purchase (breakfast and) lunch (as well as after school snacks) from the school cafeteria. Each meal meets or exceeds the federal nutrition standards.

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EFDA – Overdue Accounts

Prior to the start of each school year, parents/guardians shall be advised of meal prices and payment options, as well as information on participation in the Free and Reduced Lunch Program.  In order to participate in the school food service program, a signed statement must be returned to the Food Service Director indicating the person(s) responsible for payment. 

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EFE – Vending Machines

The installation and use of vending machines in the schools will be to complement the school lunch program, and encourage students and staff in good eating habits. Contents of vending machines will be in compliance with Policy JLCF, Student Wellness Policy.

Vending machines may be operated by the school food services department. The funds derived from such sales will accrue to the food service program revenue budget.

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EGAD – Copyright Compliance

The ConVal School District adheres to the Copyright Law of the United States (Title 17, U. S. Code). It is imperative that all staff and students recognize the importance of the law and continuously guard against its infringement. It is our intent, as a public school district, to ensure copyright law observance by all members of the district,

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EH – Public Use Of School Records

The Superintendent is hereby designated the custodian of all District governmental records, including but not limited to, minutes, documents, writings, letters, memoranda, e-mails, or other written, typed, copied, electronic or developed information received, possessed, assembled, or maintained by this District.

    1. All requests, in accordance with RSA 91-A:4, are to be forwarded to the Superintendent immediately upon receipt.

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EHAA – Internet Safety And Responsible Use Policy For Students


The ConVal School District provides its students access to a multitude of technology resources. These resources provide opportunities to enhance learning and improve communication within our education community and with the global community beyond our campus. However, with the privilege of access is the responsibility of students to exercise appropriate personal responsibility in their use of these resources.

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EHAA-F: Agreement for Authorized Use of School-Owned Materials

In accordance with the Contoocook Valley School District Acceptable Use Policy:

No school equipment may be used for other than school, school related, civic, or education purposes.

The Board will permit school equipment to be loaned to staff members when such use is related to their employment and to students when the equipment is to be used in connection with their studies or extra-curricular activities. 

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EHAB – Data Governance and Security

To accomplish the ConVal School District’s mission and comply with the law, the District must collect, create and store information. Accurately maintaining and protecting this data is important for efficient District operations, compliance with laws mandating confidentiality, and maintaining the trust of the District’s stakeholders. All persons who have access to District data are required to follow state and federal law,

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EHB – Data/Records Retention

The Superintendent shall develop procedures for a records retention system that is in compliance with RSA 189:29-a, 186-C:10-a, and the New Hampshire Department of Education regulations, as well as all other pertinent state and federal law. These procedures should also address retention/destruction of all other records which are not subject to specific statutes or regulations. 

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EI – Risk Management

The School Board recognizes its responsibility for properly managing the resources of the school system. This responsibility includes concern for the safety of students, employees and the public, as well as concern for protecting the system’s property from loss. No new policy or procedure will be adopted or approved by the board without first giving careful consideration to the school system’s risk exposure.

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EIB – Liability Insurance And Pooled Risk Management

The School Board may procure liability insurance to protect against such risks of loss, cost, or damage to itself, its employees or its pupils, or other loss. Such insurance may include general liability coverage, automobile liability coverage, errors and omissions liability coverage, and other coverage as the Board may determine. Liability limits for all coverage will correspond to those limits established by applicable law.

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