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Dear ConVal community residents,
Prismatic Services is the consulting company chosen by the ConVal School Board to analyze the pros and cons of consolidation/reconfiguration for the school district. On November 15th, Prismatic shared the data they have generated with the ConVal board members, district leaders, and school principals.
"We call this event a 'data party', said Tatia Prieto, the president of Prismatic. "It's a way to enable organizational leaders to engage with key data elements before the project recommendations and report are finalized. We gathered this information over the last five months through extensive interaction with the ConVal community."
At the three hour public meeting, ConVal representatives reviewed the data 'placemats', which were organized into 4 categories: Background Data, Community Input Data, Constituent Input Data, and Beliefs and Research Data (see also the linked file list below). After analyzing each placemat in small groups, the leaders came back together to share key insights, discussion points, and questions. Prismatic will use the input provided from this meeting to shape its recommendations for reconfiguration options as the firm begins to develop its project report.
Dick Dunning, the school board chairman, said, "Prismatic has done their job well. They started with no preconceived outcomes, and their data has been expertly and thoroughly compiled. I look forward to hearing what they recommend for the long-term success of our school district, both educationally and financially. And then, as always, the final decision will rest with the voters."
Sincerely,
ConVal School Board
Data Party File List:
[post_title] => ConVal Consolidation/ Reconfiguration: Data Party
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ConVal Community,
There are multiple ways to run a project the size and importance of Consolidation/Reconfiguration.
The typical way is to lay out all activities, assign responsibilities and target dates up-front. Another way is more iterative (assigning target dates and responsibilities as the project moves along). For many reasons, we (Prismatic and Conval) decided in the beginning of this project to use the iterative approach. These two approaches have the same goals and objectives and will accomplish the same end.
It is now time to lay-out the activities done, in-progress and to be done with the assigned delivery dates. The best venue for this is the bi-weekly school board meeting. It is open to the public, supports on-line viewing and there is no practical limit to the number of on-line attendees. Of course you can also attend in person if you so choose.
During this meeting we will be presenting the activities that have already taken place, the ones in progress and the upcoming ones with dates. At a higher level we will be presenting the goals of the project, its phases and schedule.
Please take the time to attend either in person at the SAU Board room or on-line. The logistics are as follows: Date November 7, time 7:00 PM on line access address
https://www.youtube.com/@ConValEvents , select "2023 November 7 School board meeting" and you will be on-line. If you plan on attending in-person just show up and grab a seat.
To note: this is a recorded meeting so if you can;'t attend at the scheduled time or date you can click on the above on-line access address at any time subsequent to the live meeting that is convenient for you.
Remember this is an official school board meeting so there is no discussion between the board and public either in-house or on-line.
We are, as always, open and transparent and sincerely want community involvement. Be involved.
ConVal School Board
[post_title] => Consolidation/ Reconfiguration Update [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => open [post_password] => [post_name] => consolidation-reconfiguration-update [to_ping] => [pinged] => [post_modified] => 2023-11-06 08:30:10 [post_modified_gmt] => 2023-11-06 13:30:10 [post_content_filtered] => [post_parent] => 0 [guid] => https://schoolboard.convalsd.net/?p=6914 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [2] => WP_Post Object ( [ID] => 6890 [post_author] => 9 [post_date] => 2023-10-22 10:38:00 [post_date_gmt] => 2023-10-22 14:38:00 [post_content] =>ConVal Community.
We had a great turnout at the individual town meetings and response to the Survey with a significant number of diverse opinions and input as to the multitude of areas we should be looking at as we proceed in our multi-faceted analysis that will provide for the development and implementation of the best possible physical model allowing for the efficient use of our educational resources. This analysis will result in an educationally sound, safe, socially responsive, community sensitive, financially responsible, organizational model while providing enhanced diversity and cultural understanding, and possible transportation savings. All to support the ConVal community and students.
The attendance at the 9 community meetings exceeded 472, not counting Prismatic folks, ConVal School Board Members etc. Responses to the On-line Survey exceeded 1,555. These are great figures and will be detailed in a further correspondence.
ConVal supports 11 physically separate schools. 8 Elementary schools, 2 middle schools and 1 high school. Our school population has been on a steadily decreasing track with ConVal now having approx. 1993 students with a capacity of 3,530 students as of Nov. 2022. Our school capacity far exceeds our current enrollment and enrollment is not expected to significantly increase in the foreseeable future. The latest demographic projections suggest a very small growth in enrollments over the next decade.
The key to this process has been and continues to be community engagement and being open and transparent in our activities.
With the analysis taking place on the opinions and input received from the individual town meetings and on-line survey we felt it better to continue with this analysis and schedule the on-line forum and follow up On-line Survey for October 23 through October 27 inclusive. Details of both and upcoming activities are below:
- On-line forum
Prismatic will launch an asynchronous, online, moderated forum for ConVal residents that will be available for a week. There will be 3 options within the forum:
- Participants can ask questions of the consulting team. Prismatic will respond to questions within 48 hours.
- Participants will be provided with an overview of select district costs and asked to provide their thoughts.
- Participants will be provided with an overview of recent student performance data and asked to provide their thoughts.
Participants will be able to view the comments of other participants and may choose to respond to them. Participants may choose to give their names, but it is not required. Inappropriate comments will be deleted.
The forum will be hosted in IdeaFlip and will look similar to post-it response activities of the Town Meetings
The on-line forum can be accessed here: ideaflip.com/drop-in/contrib/cuszxyj4bdz9/AsoJlYrkxriJ/ .
The on-line forum will be available for use 24 hours a day for the 5 days noted (October 23 thru October 27 inclusive).
.
- Follow-up survey.
Prismatic will launch a short, online, confidential follow-up survey that will provide participants with an overview of select district costs and recent student performance data, then ask for input. As both input opportunities will be focused on similar topics, community members may choose to only participate in one or they could choose to participate in both.
Access the follow-up survey by clicking this link: www.research.net/r/ConValComOct .
The follow-up Survey will be available for use 24 hours a day for the 5 days noted (October 23 thru October 27 inclusive).
- On-going analysis of input received from the individual town meetings, on-line survey, on-line forum and follow-up survey.
This input analysis shows that there are many thoughts on the community’s collective minds on how to address this issue, as expected. We are in the process of summarizing this input into a cohesive form to present to you and the community. With over 1,500 on-line survey responses and over 472 community members attending the individual town meetings it will take a while to complete. We expect that this part of the input analysis will be completed by the end of October. By that time the results of the scheduled On-line forum and follow-up survey will be in process with a scheduled completion date of community input being November 15. On November 15 we (Prismatic, ConVal School Board, ConVal administration, staff etc.) will be holding a data analysis meeting (Data party) to make sure all are on the same page as relates to understanding the input received and its completeness. We will also be providing input on areas that we feel need clarification and detail figures.
The end of the data collection (input) phase is scheduled for a few days after November 15. Subsequent to the completion of this phase we will be diligently working on formulating our recommended approach to this complex and far-reaching issue.
We expect to have this project completed by the middle of December, in time for the community to review and for placing a warrant article on the school ballot, if needed.
We will keep all informed as to the results of the data gathering and analysis phase.
Alan Edelkind
ConVal School Board Representative – Dublin
ConVal School Board Vice-chair
Strategic Organization Committee-chair.
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Town Meeting Dates
[table id=2 /] [post_title] => Town Meetings to Address Consolidation/ Reconfiguration [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => open [post_password] => [post_name] => consolidation-reconfiguration-project-individual-town-meetings-and-on-line-survey-2 [to_ping] => [pinged] => [post_modified] => 2023-09-20 12:12:11 [post_modified_gmt] => 2023-09-20 16:12:11 [post_content_filtered] => [post_parent] => 0 [guid] => https://schoolboard.convalsd.net/?p=6854 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 4 [current_post] => -1 [before_loop] => 1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 6944 [post_author] => 9 [post_date] => 2023-11-16 11:42:00 [post_date_gmt] => 2023-11-16 16:42:00 [post_content] =>Dear ConVal community residents,
Prismatic Services is the consulting company chosen by the ConVal School Board to analyze the pros and cons of consolidation/reconfiguration for the school district. On November 15th, Prismatic shared the data they have generated with the ConVal board members, district leaders, and school principals.
"We call this event a 'data party', said Tatia Prieto, the president of Prismatic. "It's a way to enable organizational leaders to engage with key data elements before the project recommendations and report are finalized. We gathered this information over the last five months through extensive interaction with the ConVal community."
At the three hour public meeting, ConVal representatives reviewed the data 'placemats', which were organized into 4 categories: Background Data, Community Input Data, Constituent Input Data, and Beliefs and Research Data (see also the linked file list below). After analyzing each placemat in small groups, the leaders came back together to share key insights, discussion points, and questions. Prismatic will use the input provided from this meeting to shape its recommendations for reconfiguration options as the firm begins to develop its project report.
Dick Dunning, the school board chairman, said, "Prismatic has done their job well. They started with no preconceived outcomes, and their data has been expertly and thoroughly compiled. I look forward to hearing what they recommend for the long-term success of our school district, both educationally and financially. And then, as always, the final decision will rest with the voters."
Sincerely,
ConVal School Board
Data Party File List:
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Dear ConVal community residents,
Prismatic Services is the consulting company chosen by the ConVal School Board to analyze the pros and cons of consolidation/reconfiguration for the school district.
ConVal Community,
There are multiple ways to run a project the size and importance of Consolidation/Reconfiguration.
The typical way is to lay out all activities, assign responsibilities and target dates up-front.
ConVal Community.
We had a great turnout at the individual town meetings and response to the Survey with a significant number of diverse opinions and input as to the multitude of areas we should be looking at as we proceed in our multi-faceted analysis that will provide for the development and implementation of the best possible physical model allowing for the efficient use of our educational resources.
Individual town meetings have been designated to have town residents learn about the consolidation/reconfiguration project, provide input, ask questions, and receive answers. These meetings will be held in person, with no online participation.
Upcoming Events
2022-2023 School Board Goals
District Safety
• Provide for the security and safety of all students and staff
• Evaluate safety procedures
• Make recommended improvements
• Ensure plans are considered within the context of reconfiguration and renovation
District Reconfiguration
• School Board will work towards reconfiguration, using the current RFI/RFP process
• School Board will work towards providing reconfiguration analysis and an implementation plan
Support Administration Academic Goals
• Provide appropriate support for the administration’s ambitious goals of improved math and ELA test scores K-12
• Provide appropriate support for the administration’s goals for social emotional learning, with an emphasis on “The First Eight Weeks” curriculum and a focus on 8-12 resources for teachers and administrators
Support Diversity, Equity, Inclusion, and Access to all opportunities for students in the District.