GBEF – Acceptable Use Policy: Staff

  1. For purposes of this policy, the term “staff” refers to Contoocook Valley School District employees, including administrative staff, teachers, paraprofessionals, maintenance personnel, food services employees, student teachers, methods students, interns, contracted service personnel, and any volunteers working within the school district.
  2. It is the responsibility of the individual staff member to familiarize him/herself with and abide by the rules of this Acceptable Use Policy, any applicable Staff Handbook, and all other relevant school policies.


  1. Pursuant to New Hampshire Revised Statutes Annotated 194:3-d and the guidelines issued by the New Hampshire Department of Education, this Acceptable Use Policy shall serve as a statement on the appropriate use of the technology resources available to all staff of the school district.
  2. These technology resources include, but are not limited to, the District network, including cabling, routers, wireless access points, and switches; the District’s electronic e-mail and voice mail systems; computer hardware in the form of desktops, laptops, and other mobile devices, including District owned cellular phones; digital peripheral devices, such as printers, scanners, digital still and digital video cameras; projection devices, such as interactive whiteboards, projectors, televisions/displays; as well as all software applications and web access tools.
  3. The primary purposes of these technology resources are:
    • to support the educational mission of the Contoocook Valley School District;
    • to provide improved avenues of communication between staff, parents, guardians, and other stakeholders;
    • to establish a web presence for the Contoocook Valley School District.
  4. As such, the technology resources have a designated educational purpose and are not intended for recreational and entertainment use.

Privileges and Responsibilities

  1. The use of the technology resources of the Contoocook Valley School District is a revocable privilege and not a right. All use of technology resources must be consistent with the District’s contractual obligations, including limitations defined in software and other licensing agreements, including End User License Agreements (EULAs).
  2. Every member of the staff is responsible for appropriate and professional behavior when using technology resources, just as they are in the classroom, in offices, or at any District function. Every member of the staff shall be responsible for promptly reporting any known loss of District electronic information or records to the District’s Chief Information Security Officer [CISO].
  3. Every member of the staff that will have District-owned equipment loaned to them must sign and date an Agreement for Authorized Use of District-Owned Equipment (GBEF-F).

Expectations of Privacy

  1. While the school district recognizes the importance of maintaining confidentiality and privacy of student records in accordance with the Family Educational Rights and Privacy Act (FERPA), staff members do not have any expectation of privacy of any information stored or transmitted through district-owned communication systems or other technology resources. Student identifying information should not be included in electronic communications, except as permitted by FERPA.
  2. District technology resources owned by the District are intended to be used for educational purposes and District business only. Staff members shall have no expectation of privacy when using the internet or electronic communications. The District reserves the right to monitor, inspect, copy, review, and store (at any time and with and/or without prior notice) all usage of District technology resources, including all internet and electronic communications access and transmission/receipt of materials and information. All material and information generated through district technology resources shall remain the property of the District.
  3. Electronic records shall be maintained and secured in accord with the District’s Data Privacy and Governance Plan as amended from time-to-time, as well as state and federal law regarding student and personnel records maintenance, privacy and security.
  4. Staff are expected to comply with all password protection and two-factor authentication requirements and should not disclose passwords or authentication information to any third party without permission from the District’s CISO or his/her designee.

Use of Technology Resources

The Contoocook Valley School District’s technology resources are intended for staff to conduct research, gather information, and communicate with others for educational purposes. The specific uses of these technology resources are broadly categorized as follows:

  1. Approved – Approved uses of District technology resources are those uses that are
    related to a staff member’s employment duties or are expressly approved by the
    Superintendent or designee.
  2. Allowed – Allowed uses of District technology resources are those uses that are
    infrequent and de minimis and which do not interfere with the staff member’s job duties
    and are not otherwise prohibited by this Policy or applicable law.
  3. Prohibited – Prohibited uses of District technology resources are those uses that violate this Policy or applicable law, including but not limited to use in connection with employment outside of the District or other business activity, personal use that would exceed that which is reasonably considered de minimis, any use intended to harass, intimidate, or threaten another person, any use that interferes with another employee’s ability to perform his/her job or that creates a hostile work environment for another employee, and any use that involves accessing, downloading, storing or sending sexually explicit material or any material or communication that is derogatory or offensive based on an individual’s gender, race, religion, national origin, age, or sexual orientation. Use of District technology resources by staff members to communicate with students for any purpose other than legitimate educational purposes is considered a prohibited use.
  4. Staff are expected to seek prior approval of new technology, software or web-based resources before utilization of the same.

Disciplinary Action

  1. Engaging in prohibited use shall constitute a violation of this Acceptable Use Policy and result in appropriate disciplinary action, up to and including termination.
  2. Such discipline will be administered consistent with Board policies and/or all applicable provisions of the Master Agreement/Collective Bargaining Agreement.


  1. The Contoocook Valley School District makes no warranties of any kind, whether expressed or implied, for the technology services it is providing. While the District will make every effort to preserve data, the responsibility for it lies with the staff, except in those cases where web-based services are employed (e.g. EasyIEP, PowerSchool, etc.) and/or data are stored externally.
  2. The District will not be held responsible for any damages staff may suffer, including but not limited to, loss of data resulting from delays, non-deliveries, misdeliveries, or service interruptions.
  3. The District will not be responsible for personal property used to access District computers or networks or for District-provided Internet access.

Legal References:
RSA 194:3-d, School District Computer Networks

Category: P
1st Read: September 5, 2017
2nd Read: September 19, 2017
Adopted: September 19, 2017

1st Read: December 7, 2021
2nd Read: December 21, 2021
Adopted: December 21, 2021