DN – School Properties Disposal Procedure

No equipment or supplies shall be disposed of until permission has been received from
the Superintendent’s office. The Superintendent and or designee will determine whether
the material involved has salable value, and if such shall be the case, authorize the sale
of the material. If the material does not have salable value, the proper disposal of the
books, equipment, and/or supplies shall be determined by the Business Administrator
and disposed of in such a way as to be environmentally safe.

  • Single items up to $500 in value may be sold by the Business Administrator.
  • Single items, which may exceed $500 in value, are to be sold by sealed bids presented to the Business Administrator.
  • Items remaining unsold after advertising shall be declared non-salvageable and shall be disposed of in the most expeditious manner, and whenever possible items will be disposed of in an environmentally safe manner.

School District property in the form of instructional materials, furniture, equipment, and
supplies other than capital holdings such as land, buildings, and major installations may
be disposed of when declared surplus or obsolete on any one of the following criteria:

  • The material in question exists in quantities exceeding the possibility of effective use by the District.
  • The material is unsound, out-of-date, inaccurate, or in an unusable condition.
  • The material is occupying space that could be otherwise be used for educational programs and the material is not in current demand or is not anticipated to be in demand in the foreseeable future.
  • If the materials were originally purchased with federal grant money, their disposal
    must follow the procedures that were mandated by the federal grant.

School Properties Disposal Procedure 

The Board authorizes disposition of obsolete items according to the following priority

  • By selling to the highest bidder or whatever other business arrangement is in the
    best interest of the School District.
  • When practicable, the District shall donate such items to charitable organizations
    and schools.
  • By giving such items to local citizens.
  • By removal to a town transfer station and/or environmentally safe facility.

Any monies received as a result of disposal shall be accounted for and be placed in the District funds as miscellaneous income for the current fiscal year to defray the costs of current year or to roll into surplus.

Fixed asset or Capital asset inventories, if affected, will be amended to reflect changes in value through disposal.

Sale of real estate will be by the vote of the electorate of the School District at an annual or special School District meeting.

Legal Reference:

CFR 34, Sec. 80.32
Category: R
First Read: October 5, 2021
Second Read: October 19, 2021
Adopted: October 19, 2021

DN-R School Properties Disposal Procedure
DN-F Property Disposition Request Form
CROSS REFERENCE: DJE – Bidding Requirements