IJL – Library Collection Development

The ConVal Regional School District, in partnership with its member communities, will inspire all learners to achieve academically, contribute to the global community, and thrive as independent and productive citizens. To this end, the mission of the ConVal School District is to provide a diverse collection of educational and library materials and services to meet the educational, curricular, informational, recreational, and cultural needs of the school community.

The responsibilities of the Library Media Center include providing materials to support, supplement, and enrich curriculum, by providing a wide range of viewpoints that reflect our school community’s informational needs and interests. The ConVal School District Library Media Centers follow the guidelines set forth in the Library Bill of Rights and the Freedom to Read Statement. These documents affirm the rights of ConVal students and staff to free and convenient access of ideas, information, and creative expression.

Responsibility for Selection

Responsibility for the selection of instructional and library materials has been delegated to the professional staff of the district. Selection and acquisition of materials reflect the thought and consideration of trained professionals, as well as community values and needs. The staff, in cooperation and consultation with the administration, faculty, student body, parents, and interested residents of the ConVal district, shall select materials in meeting the standards and curriculum for the information and literacy needs of the users.

Selection Objectives

The ConVal School District shall provide materials that:

  1. Enrich and support the curriculum, taking into consideration the varied interest, abilities, and maturity levels of the students served;
  2. Will stimulate growth in factual knowledge, literary appreciation, aesthetic values, and ethical standards;
  3. Provide a background of information that will enable students to make intelligent judgments in their daily lives;
  4. Provide materials on opposing sides of controversial issues so that students may develop, with guidance, the practice of critical analysis of all media;
  5. Provide materials representative of the many religious, ethnic, and cultural groups and their contributions to our American heritage;
  6. Place principle above personal opinion and reason above prejudice in the selections of materials of the highest quality in order to ensure a comprehensive collection, appropriate for the users.

Criteria for Selection

Materials will be evaluated by the following criteria as they apply. Materials shall:

  1. Support and be consistent with the educational goals and teaching strategies of the ConVal School District;
  2. Support curriculum as well as national, state, and district standards;
  3. Support and be consistent with the objectives of specific courses;
  4. Be relevant to today’s world, current and up to date;
  5. Be appropriate for the subject area or theme, and for the age, reading level, diverse learning styles, and social development of those for whom the materials are selected;
  6. Include fiction materials that have literary merit and nonfiction that is current and accurate;
  7. Be created by competent authors and producers;
  8. Represent differing viewpoints on controversial issues with the goal of providing a balance in the collection;
  9. Have a physical format and appearance suitable for their intended use;
  10. Encourage higher level thinking skills;
  11. Encourage lifelong learning and self-education;
  12. Represent a variety of formats with efforts to incorporate emerging technologies.

Selection Process

During the selection process the existing collection shall be evaluated and assessed for curricular and recreational needs. Professionally prepared selection tools and other appropriate sources will be used in the process of adding to the collection. These selection tools may include, but not be limited to, the following:

  1. Professional reviews from reputable sources, including but not limited to professional journals and national awards lists;
  2. Recommendations for purchases from library media specialists, teachers, administrators, parents, and students.

Special Selection Considerations

Gifts to the school or the library may be accepted if they meet the criteria established for the selection of all instructional materials. If the gift is a monetary one, items will be acquired based on the same criteria set forth in this selection policy.

Challenged Materials

Persons not in agreement with the selection of library materials, and who wish for the review of a specific item, must submit a Request for Reconsideration of Library Materials to the building principal.

  • Only residents of the ConVal School District shall have the right to challenge the validity of any library or instructional materials.
  • All matters of concern regarding the use of instructional materials shall be reported to the school principal. The Assistant Superintendent shall be made aware of the concern.
  • The resident expressing concern will be contacted in order to discuss the matter and attempt to resolve the issue informally, either by explaining the District policy or providing an alternative assignment or material to the resident’s child.
  • Administration may schedule a meeting with the resident and staff member(s) involved with the selection/use of the materials in question in order to review the selection criteria and intended use.
  • If it is determined by administration that the material does meet criteria and intended use as defined by this policy, but the concern is still unresolved, the resident shall be supplied with a packet of materials consisting of the District’s instructional goals and objectives, and materials selection policy statement and support documents. They will also be advised of the procedure for handling formal reconsideration. This packet shall also include a standard form, which shall be completed and returned before formal reconsideration will be given.
  • If the formal request for reconsideration has not been received by administration within two weeks, it shall be considered closed. If the request is returned, the appropriate staff shall re-establish the reasons for selection of the specific work.
  • No material under reconsideration shall be removed pending a final decision. In the interim, however, access to the materials can be restricted for the child(ren) of a parent making the request.
  • Upon receipt of a completed Request for Reconsideration Form, the administration shall inform the Superintendent and request the establishment of a Review Committee.
  • Committee members will represent impartial key stakeholders from the learning community. At a minimum, the committee shall consist of a Principal or Assistant Principal, a teacher, a library media specialist, two parents, and a school board representative. The Superintendent, at his/her discretion, may choose to appoint additional members.
  • The committee shall be provided with the request for reconsideration and will:
    • Read and/or examine the materials referred to it;
    • Check the general acceptance of the materials by reading reviews;
    • Weigh values and faults against each other and form opinions based on the materials as a whole and not on passages, statements, or images pulled out of context;
    • Meet to discuss the material and prepare a report containing their recommendation on the disposition of the matter;
    • File a copy of the report in the specific school and administrative offices; and
    • Notify the resident of the decision and provide a copy of the committee’s report.
  • If still not satisfied, the resident may appeal the committee’s decision to the Superintendent who shall review the report, materials provided to the committee, and the material under reconsideration.
  • Should the Superintendent uphold the committee’s decision, the resident may file a final appeal to the School Board. He/she will:
    • Present a written notice of appeal of the School Board through the Superintendent;
    • Attach a copy of the original written request and a copy of the committee’s report;
    • Request a hearing date with the School Board.

Collection Maintenance

The professional staff will evaluate the collection on a continuing basis to identify materials in need of repair, replacement, or withdrawal. The following criteria are considered when withdrawing materials:

  1. Physical condition – materials are worn, torn, or spoiled, or if pages or parts are missing or have significant defect as to destroy the overall value;
  2. Timeliness of information – materials contain information that is out of date, factually inaccurate, or if the illustrations are outmoded or perpetuate sexual, racial, or cultural stereotypes;
  3. Technical quality – if non-print, the materials are visually poor or faded, and when sound reproduction is faulty or inferior;
  4. Duplication – multiple copies of the same title that are no longer circulating;
  5. Space – physical and shelf space to store older materials.

Disposal of Withdrawn Materials

Any materials withdrawn may be donated to a nonprofit institution, or sold or donated to staff, students, or community members. Materials deemed unusable will be disposed of.

Resource Sharing

Resource sharing currently occurs with all libraries in the district. The school libraries and the public libraries within the district also work together to support each other through a variety of resource sharing methods. The participating libraries will establish procedures and protocols for resource sharing.

Legal Reference:

NH School Minimum Standards Ed 306.08 Instructional Resources

Category: R

1st Read: February 4, 2013
2nd Read: March 4, 2013
Adopted: March 4, 2013